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Sunday, January 23, 2011

Random Organization Tips

Organization is about knowing where everything you need is at the moment you need it.  What are the five most important tools you use in your business? Can you, without showing physically nor while you are physically seeing everything, explain to a ten year old where to find each of those items?  If not,  reconsider your organization practices. 

 ~Keep a garbage can near the place you most open mail; throw unsolicited mail away immediately.

~If you set up any type of filing system and you find yourself buried in an unorganized paper mess, cut your losses and try a different method.  For instance, someone drowning in un-filed papers might simply relabel their file folders by months rather than by product, bills, receipts, etc.

~Consider using a file wallet for receipts until you know which file system works best for you.

~If you don't feel like doing something now, decide if you'll want to do it later. If not, either do it now and forget about it, or rethink what you're doing.

~Before you put off today what you can do tomorrow, figure out if late fees are involved if something comes up and you can't get to it.

~Don't put that there!  Not taking a moment to put things all the way away will add up to hours searching for that one thing you really need but can't find.

~It's worth your time and effort to set up a space, no matter how small, to designate for your work.  When you need something, it will always be there. 
~Invest in SPAM software if you do not use a big company email (such as Google's gmail), as SPAM is a time thief.

~Use a timer when "checking your email" or browsing the web "for work."  Give yourself five minutes to do what you need to do, then move on.  

Rolodex Petite Open Tray Card File Holds 125 Cards of 2.25 x 4 Inches, Black (67060)~Use your Rolodex for all it's worth - store your passwords with the name and other important information for easy access; when you meet a potential client, use the front of your Rolodex card for name and contact information, use the back for notes that will mentally remind you who the person is and how you can be of help to each other

~Do you currently use gmail?  Google's gmail comes with a calendar that emails reminders when you want and sync's with most smart phones.  Better yet, if you are a Mac user, iCal will keep your days completely organized with a little help from you.

~Look at your calendar at the end of the evening (an hour before bed is great) and add to it if necessary; check out your calendar first thing in the morning - you will save valuable time by incorporating these two small things into your daily life (EXCELLENT for work and personal life)

~Clean up your desk top at the end of the day, this way you won't be tempted to avoid it the next day.

~Need more room?  Use a tall bookcase, a baker's rack, or even stacked crates to give you extra space (if you like the baker's rack in the picture, ask ME how to earn it free by hosting an online At Home America party). 

~Do you use your bedroom for your office space?  Without going into the ramifications of the office on your sleep, utilize all the space you can - use underbed boxes to store things you need, but do not use often.

~Use dry erase boards and/or cork boards near your workspace to keep important papers and information in constant view and easy access.  When you walk by, or sit down to work, you'll automatically be able to see what's urgent and deal with it.

~Unless you are expecting a specific text, resist the urge to "glance" at each text that comes in while working, if you have a hard time ignoring it and refuse to turn the phone off, schedule one minute each half hour to check your phone.

~Never be afraid to answer those who ask for favors "because you don't "really" work," or because you are home "all day long," with a strong and hardy "NO, thank you; I'm busy."

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